COVID-19 Resources & Updates

Message from Rite of Passage’s CEO

[Por favor, haga clic aquí para leer este mensaje en Español.]

As our country continues to manage the Coronavirus (COVID-19) pandemic and we continue to work to keep our loved ones safe, I hope you take comfort in knowing that Rite of Passage’s leadership team is closely monitoring guidelines regarding COVID-19 and working diligently with all stakeholders and best practices to protect our employees and the youth and communities that we serve. This includes actively communicating with state and federal health officials and adhering to their recommendations.

ROP’s priority in addressing this crisis remains the safety, health and well-being of our staff and the youth in our care. ROP’s established pandemic plan is currently being implemented at all sites and includes enhanced measures to disinfect facilities, screen visitors, monitor staff and students with flu-like symptoms, reinforce health and hygiene protocols and reduce non-essential interactions with the community-at-large.

ROP’s programs exist to deliver critical services to vulnerable youth. The kids in our communities still have needs—and we will continue to serve them with the utmost care. The best way to ensure your own health is to follow health authority best practices and to stay informed through credible and verified sources such as the CDC and WHO.

ROP is grateful for the selflessness, professionalism and dedication of our staff who are continuing to work and provide vital and essential services to their communities and the country. Regardless of the challenges that lie ahead, our mission remains the same—improving the lives of youth, families, and communities.

S. James Broman, President and CEO

Rite of Passage’s COVID-19 Updates

April 3, 2020

COVID-19: Special Edition COVID-19 PSA

ROP has released a Special Edition COVID-19 Public Service Announcement for staff and youth, presented by Canyon State Academy, that provides additional information about the virus, related symptoms, high risk populations, and ROP’s operational best practices. Click here to view the PSA.

March 31, 2020

COVID-19: Additional Digital Resources

ROP has released a Public Service Announcement for distribution to our staff and youth, presented by Canyon State Academy Principal, Dr. Barnes. Click here to view the PSA. In addition, age-appropriate resources continue to be provided to inform our youth about COVID-19.

March 27, 2020

COVID-19: Updated Epidemic and Pandemic Plan

The ROP Epidemic and Pandemic Plan was updated specifically to address the COVID-19 virus and to provide staff with clear direction on the appropriate and safest response protocol. This Plan was created through discussion and collaboration with our Medical Authority consultant, Dr. Adler and may be accessed here.

March 25, 2020

COVID-19 RESPONSE: STAKEHOLDER NOTIFICATION

Today, ROP provided COVID-19 related information and updates to each program’s stakeholders through an email communication. The email outlined ROP’s practices and policies as well as introduced our Health Authority, Dr. Paul Alder, who is providing weekly consultation regarding ROP’s medical policies, procedures and best practices.

Please click here for the communication.

March 24, 2020

COVID-19 RESPONSE: Staff Screening

Staff screening tools, which have already been implemented at ROP sites, are now available on this website. All staff shall complete a screen at the single point of entry before being permitted to enter an ROP facility.

Please click here for the screening document.

March 23, 2020

COVID-19 RESPONSE: ROP Operational Best Practices

The ROP Compliance and Operations departments released additional information today regarding operational best practices that shall be implemented at each site to help prevent the virus from entering our programs.

To view the operational best practices, click here.

March 21, 2020

COVID-19 RESPONSE: FAQs FOR STAFF

To provide additional information for ROP staff, the Human Resources departments across ROP created a Frequently Asked Questions (FAQ) guide regarding COVID-19 specific human resource policies. This document will be updated as new information becomes available.  ROP is committed to providing ongoing updates and information, and encourages all staff and stakeholders to frequently visit this website.

Please access the FAQ document here.

March 20, 2020

COVID-19 Response: Essential Service Provider

Rite of Passage meets the local, state and federal definitions of an essential service ​provider  and our programs will remain open to care for our vulnerable population.  In light of some governments temporarily closing non-essential business and issuing shelter-in-place orders, ROP is providing additional resources and recommendations for staff who must travel to and from work:

  • Site leadership will ensure every staff has a current Employee badge/ID to show to authorities if they are questioned in shelter-in-place communities. We encourage staff to wear their ROP badge to identify them​selves as employees of an essential service agency.
  • An employee travel letter was created that will be signed by the Program Director or designee to authorize employees to travel to and from work. Each site will be responsible for distributing this letter to employees in shelter-in-place communities.

In addition, an all-staff email was distributed to inform staff of information, resources and updates regarding ROP’s response to COVID-19​, which is also located on our website.

March 19, 2020

COVID-19 Response: Resources for Staff

The health and safety of every staff member and every youth is Rite of Passage’s top priority. We are providing regular updates to all staff through email, and are continuing to monitor and implement CDC, state and local health authority recommendations to provide the safest, cleanest and healthiest environment possible so that no staff should worry about being unsafe. We are also complying with all state and licensing regulations and requirements.

ROP’s latest announcements, summarized below, were communicated to all staff in the letter linked here on March 19, 2020. Click here for all updated policies.

  • Implementing extra safety measures at all programs and locations including enhanced sanitation of facilities, cleaning schedules, ordering more cleaning supplies, posting CDC Fact Sheets, and actively educating our staff and youth on proper hygiene protocols. (COVID-19 Reference Guide; COVID-19 Fact Sheet)
  • Providing training, education and materials to youth and staff based on CDC guidelines and recommendations.
  • Successfully negotiated with our supply chains to ensure adequate reserves of food, medicine, sanitation and cleaning supplies.
  • Staff Paid Time Off (Policy 100.508) increases the staff annual PTO accrual and provides an opportunity to request a cash-out option up to 50% of their accrued PTO for hardship. Employees may also be eligible for a PTO bank should they become impacted by COVID-19.
  • Perfect Attendance Bonuses (Policy 100.306) provides perfect attendance bonuses to direct care and critical post staff who are able to consistently provide supervision, education and care for ROP’s youth.
  • Staff who self-identify as high risk for COVID-19 related complications may opt to be excused from work for an extended period of time. Excused absences will follow PTO and Leave of Absence policies. (Extended Leave for High-Risk Employees)
  • Visitor Monitoring (Policy 700.120) ensures campuses have a single point of entry and provide a screening instrument for each visitor before allowed on the campus. If accepted on the campus, all visitors shall sign in so that we can track their location.
  • Admissions and Monitoring (Policy 700.121) ensures new admissions receive a health clearance from their placing agency or shall receive a vital sign measurement and symptom check by ROP medical staff or designee prior to admission.
  • Community Engagement (Policy 700.118) has been curtailed including outings and community services. Home pass policies follow placing agency guidelines. All youth who return from a home pass receive a vital sign measurement and symptom check by ROP medical staff or designee.
March 17, 2020

COVID-19 Response: Keeping Our Youth Informed

Rite of Passage recognizes the importance of keeping the youth in our care informed on the current COVID-19 pandemic, and to equip them with the tools and knowledge they need to keep themselves and others safe, which can also help minimize and relieve some of their fears and anxieties.

ROP staff are keeping our youth informed by meeting with them individually or in small groups to share the information from the documents linked below and to discuss the ways that ROP is keeping them safe and preventing the spread of COVID-19. It is important that the youth know the facts, and understand why there have been, and why there will continue to be, some disruptions/changes to their normal program.

Additionally, many of the youth that we work with have experienced high levels of trauma throughout their lives, and we recognize the importance of taking a trauma-informed approach with them during this stressful time. The article, linked below, discusses resilience during a pandemic and provides helpful information on how to take a trauma-informed approach to responding to one another during this time of crisis:  https://originstraining.org/resilience-during-a-pandemic/ 

March 16, 2020

COVID-19 Response: Task Force

Rite of Passage has established a COVID-19 task force comprised of executive committee members, medical experts and consultants that meet daily to share information, address needs, make decisions, and provide resources for staff and programs.

March 13, 2020

COVID-19 Response: Enhanced Safety Measures

Rite of Passage’s leadership team is continuing to closely monitor the COVID-19 pandemic and is working diligently to protect our employees and the youth in our care.

Providing a safe and sanitary program environment is the best way for ROP to minimize the risk of exposure to the virus. ROP implemented all-staff messaging through electronic communication providing updates on our established pandemic plan. The established pandemic plan is currently being implemented at all sites and includes enhanced safety and sanitation measures to disinfect facilities, screen visitors, monitor staff and students with flu-like symptoms, reinforce health and hygiene protocols and reduce non-essential interactions with the community-at-large. These protocols are in accordance with the guidelines and recommendations from the CDC and local health authorities.

March 9, 2020

COVID-19 Preparedness

Rite of Passage’s leadership team is closely monitoring the COVID-19 outbreak, and is implementing policies and protocols across all of our sites and programs in an effort to keep our staff, youth, and communities safe. We have canceled all non-essential travel company-wide, and are limiting large gatherings, meetings and events. Additionally, our dedicated response team is meeting regularly to implement additional measures in accordance with CDC, WHO and local health authority guidelines and recommendations.

We also encourage all of our staff and stakeholders to stay informed through credible and verified sources such as the CDC and WHO.

February 27, 2020

COVID-19 Preparedness: Health and Hygiene Practices

Rite of Passage is committed to ensuring the health, safety and well-being of our staff and the youth in our care. Our team has been monitoring the progress of the COVID-19 outbreak, and will continue to do so. We are emphasizing the importance of health and hygiene practices such as proper hand washing, sneezing/coughing into a tissue or upper sleeve, avoiding close contact with others, and avoiding touching one’s face. Additionally, we are encouraging staff to stay home if they are feeling sick.

Links and Resources

Rite of Passage’s Epidemic and Pandemic Plan

ROP’s epidemic and pandemic plan is written specifically for COVID-19 and is currently being implemented at all sites. The plan includes enhanced measures to disinfect facilities, screen visitors, monitor staff and students with symptoms, reinforce health and hygiene protocols and reduce non-essential interactions with the community-at-large.

Key Term Definitions

COVID-19: The name of the disease caused by the novel coronavirus, SARS-CoV-2, and is short for “Coronavirus Disease 2019”.

Essential Services: The services and workers required to ensure public health and safety are maintained. Rite of Passage is an essential service provider, caring for vulnerable youth.

Home-Isolation: Persons with COVID-19 who have symptoms or laboratory-confirmed COVID-19 who have been directed to stay at home until they are recovered.

Isolation: The separation of a person or group of people known or reasonably believed to be infected with a communicable disease and potentially infectious from those who are not infected to prevent spread of the communicable disease. Isolation for public health purposes may be voluntary or compelled by federal, state, or local public health order.

Pandemic:  An epidemic that has spread over several countries/continents, usually affecting a large number of people.

Quarantine: Separating and restricting the movement of people exposed (or potentially exposed) to a contagious disease.

Self-Quarantine: Staying home and away from other people as much as possible after exposure.

Shelter-in-Place: All residents must remain at their place of residence, except to conduct essential activities, essential businesses, and essential government functions.

Social Distancing: Measures taken to reduce person-to-person contact in a given community, with a goal to stop or slow down the spread of a contagious disease. Measures can include working from home, closing offices and schools, canceling events, and avoiding public transportation.

Policies and Procedures

The health and safety of every staff member and every youth is Rite of Passage’s top priority. We are providing regular updates to all staff through email, and are continuing to monitor and implement CDC, state and local health authority recommendations to provide the safest, cleanest and healthiest environment possible so that no staff should worry about being unsafe.

ROP has updated several policies in order to best support our staff and provide additional resources during this difficult time:

  • Staff Paid Time Off (Policy 100.508) increases the staff annual PTO accrual and provides an opportunity to request a cash-out option up to 50% of their accrued PTO for hardship. Employees may also be eligible for a PTO bank should they become impacted by COVID-19.
  • Perfect Attendance Bonuses (Policy 100.306) provides perfect attendance bonuses to direct care and critical post staff who are able to consistently provide supervision, education and care for ROP’s youth.
  • Extended Leave for High-Risk Employees.  Staff who self-identify as high risk for COVID-19 related complications may opt to be excused from work for an extended period of time. Excused absences will follow PTO and Leave of Absence policies.
  • Visitor Monitoring (Policy 700.120) ensures campuses have a single point of entry and provide a screening instrument for each visitor before allowed on the campus. If accepted on the campus, all visitors shall sign in so that we can track their location.
  • Admissions and Monitoring (Policy 700.121) ensures new admissions receive a health clearance from their placing agency or shall receive a vital sign measurement and symptom check by ROP medical staff or designee prior to admission.
  • Community Engagement (Policy 700.118) has been curtailed including outings and community services. Home pass policies follow placing agency guidelines. All youth who return from a home pass receive a vital sign measurement and symptom check by ROP medical staff or designee.
  • A Staff Screening Tool has been created, based on CDC guidelines, to aid in the safety of our programs by ensuring all staff entering an ROP facility do not have COVID-19 related symptoms.

FAQs FOR STAFF

To provide additional information for ROP staff, the Human Resources departments across ROP created a Frequently Asked Questions (FAQ) guide regarding COVID-19 specific human resource policies. This document will be updated as new information becomes available.  ROP is committed to providing ongoing updates and information, and encourages all staff and stakeholders to frequently visit this website.

Please access the FAQ document here.

Please access the Spanish version of the FAQs here.

ROP News

Rite of Passage provides on-going e-communication to staff through ROP News. Below are some of the relevant COVID-19 related news that we have shared with staff.

Health Insurance Information

Employee Services and Resources

Staff Communications

 

Retirement Information